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Membership in the PTA
Each PTA is separate from any other PTA and gives special services to a specific group of children. Members having children in more than one school may pay dues to support the PTA or youth in each child's school. (Article VII, Section 4 California State PTA Bylaws 8.1, 331)
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The portion of dues paid to a unit that is
specified in the bylaws as due the National PTA, the California State
PTA, PTA district, and council (if in council), known as "per
capita dues," does not belong to the unit, but must be
forwarded through channels at the completion of the enrollment
month and by the first of each month thereafter. Once membership per
capita has been sent by the unit through channels, dues cannot be
refunded to an individual member.
The PTA districts, councils, and units will be
notified by the California State PTA office by February 15 if per capita
dues have not been received. To remain in good standing, a unit must
remit through channels, the required per capita membership and insurance
in time to be postmarked by the PTA district no later than March 31.
Membership totals are determined by the amount of
per capita dues forwarded through channels to the California State PTA
office between April 1 and March 31. Per capita dues received in the
California State PTA office by mail after March 31, but postmarked no
later than March 31, will be counted in the current year's total. Those
who become members of an established PTA unit after March 31 need to
join again at the next annual enrollment to maintain their membership.
If per capita dues are not received by March 31, the unit is delinquent. If per capita dues are still not paid by July 1, the unit's charter shall be withdrawn by vote of the California State PTA Board of Managers at its summer meeting.
Each local PTA unit is now required to submit membership data by using OMDR.
Utilizing OMDR replaces the requirement of submitting printed membership lists to Council. However, each local PTA should keep a printed list of their membership for easy reference.
What is OMDR?
OMDR is National PTA's Online Membership Data Resource. This system is a database tool designed to help local PTA units, councils and districts manage membership data and assist with membership communication. The system provides direct access for inputting and/or uploading individual membership information.
Please note - The input of member data into OMDR is not dependent on the remittance of per capita dues.
(Per capita dues must be remitted through channels on a monthly basis or as often as necessary.
Why is OMDR needed?
OMDR provides an efficient way to track membership and satisfies Corporation code 6320 legal requirements for organizations to know and be able to contact their members.
Is it secure?
National PTA has protected the database with multiple layers of security, firewalls and privacy protection programs. The privacy policy can be accessed at www.pta.org/privacy_policy.html.
Membership Card Printing
The membership card printing function is accessible only at the unit level of OMDR. Units can download a template that includes just their National ID number, the name of their PTA and their membership year. Or once they have entered members, they can select names to be printed on the cards in addition to the PTA information.
Note: The date on the card matches the membership year listed in OMDR for that unit. In order for the printed card expiration date to be October 31, the unit must list each member's term end date as October 31 and/or update its membership year to end on October 31.
OMDR can be accessed @ http://www.pta.org/OMDR
More OMDR info regarding how to get started, methods for inputting data, upload templates, and answers to FAQs can be accessed @ http://www.capta.org/sections/membership/omdr-intro.cfm
Membership Guidelines
Membership is the heart of PTA. Along with the
entire board, the president and the membership chairman are partners in
guiding and directing the membership committee in a successful
membership campaign.
The membership committee should meet before the
beginning of the school year to establish the membership goals; design
the membership and outreach promotion; and plan year-long duties and
activities. The membership plan must be approved by the executive board.
Each member of the membership committee has a
vital role to play in the ongoing membership promotion and must always
be included and involved in all aspects of the committee's goals, duties
and responsibilities.
Each PTA membership chairman should keep a list
of their current members. A copy of the membership list shall be kept on
file with the president, secretary, treasurer, and membership chairman.
Consult your
National PTA Annual Resources for PTAs for additional
information on how to be an effective membership chairman,
responsibilities of the membership chairman, how to conduct productive
committee meetings, membership committee goals, and sample objectives
for membership development.
The PTA district, council, and unit membership chairmen are elected or appointed members who serve on their respective executive boards.
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